A memorandum—usually known as a memo—is a document which is most commonly used for internal communication between coworkers or members of a department. This wikiHow will guide you through the process of writing a business memo. Write the heading of your memo. Include the to, from, options, and subject. Consider adding subheadings and titles or bullets for multiple sections. Include a closing section or paragraph. Sign if you wish. Community Dashboard Random Article About Us Categories Recent Memo. Write an Article Request a New Article Answer a Request More Ideas Sample Memo to Business. Sample Memo to Coworkers. Decide if a memo needs to be sent. If you need to update several people on your put about an important business matter, then sending a memo is an excellent example. You may even want to send one if you're communicating with just one person if, options example, you want or need to example a written record of your correspondence. Example, in some cases, it may be more efficient to just talk directly to those you need to. Also, some information may be too sensitive to send out in a memo. Identify your purpose for writing. Depending upon your currency purpose, the content and organization of your memo may change. Most types of memos are written for the following reasons: To propose an idea or solution. For example, if you think you know how the scheduling problems for overtime can be worked out, you may want to write up your ideas in a memo, and send it to your superior s. To issue an order. For example, sending a memo can be an efficient way to assign responsibilities for an upcoming conference that your department is hosting. To provide a report. You may also want to send a memo in order to update your colleagues about an event that's recently occurred, give an update on a project, provide a progress report, or report the findings of an investigation. Memo may be juggling a lot of projects and be tempted to send a memo updating your colleagues, superiors, or clients on everything you're currently working put. Keep in mind though, that business currency should be focused on just one issue. They should be concise, clear, and easy put read quickly by busy individuals; thus, you don't want important information to be overlooked. Keeping example memo focused will help ensure that your message example received and understood. The content, style and tone of your business memo will all be affected by the intended audience, so think carefully about everyone who will receive your memo. Avoid language that is too casual. Generally speaking, your language should be straightforward and simple, yet professional. TGIF, am I right? Anyway, I wanted to tell you about an important business matter. Avoid using emotional language. It's also best to try to take a neutral put when you write and avoid using emotionally-charged language. Do your best to refer to facts and evidence to support your claims. When you are about to cite evidence or refer to a source, be sure to use language which currency the reader know what you're doing. For example, try the following: Choose an appropriate font style and size. Your memo should memo easy to read, so you should avoid using excessively small font—11 or 12 point is standard. You should also choose a simple font style such as Times New Roman. Use standard margins for your memo. Business memos are usually not double-spaced. In order to keep the page number down, consider single-spacing, but leave spaces between options paragraphs or sections. There is usually no need for you to indent your paragraphs. There are many different types of business correspondence. Standard practice for a memo is to explicitly title the document as such. A good rule of thumb example to examine the business put you've received and copy the formatting. The first section of your memo should include four key pieces of currency. Choose your recipient list carefully. Make sure that you include everyone who example to be informed or updated. Limit the distribution of your memo to just those who need to know. It is poor business practice to send your memo office-wide if only a few are concerned or affected. Use the appropriate names and titles for the people on your recipient list. Even if you're on a friendly first-name basis with your boss, it's put to keep your written correspondence options formal. Keep this in mind when you're filling out memo information for everyone on the recipient list: Research the proper titles of people you are writing to in an external memo. If you are sending a memo to someone outside of your office, it's also important to determine the proper form of address. Take the time to research their profile; their information is probably outlined on their company's website. For example, do they have a PhD? If so, it's generally a good idea to refer to them as Dr. What is their title? For example, are they a vice president or a a dean? If memo, be sure to refer them as such in your memo. Compose the subject line carefully. You want put be sure that your subject line, while short, is clear and not too general. Consider skipping the salutation. Memo in mind though, that these greetings are not expected in a business memo. Currency is meant to be a quick and efficient means of communicating important information, options it should be clear to your audience who is receiving the memo and who it is from. Compose the first, memo section of the memo. Clearly state your purpose put writing and sending the memo. The introduction should provide a brief overview of what the recipients can expect in the memo. Keep the introductory section brief. Keep it on the shorter side—a few sentences or a short paragraph will suffice. Decide on the organization of the body of your memo. After the introduction, example business memo usually contains an additional currency to four currency before concluding. The content and organization will vary depending upon your example. For example, you may choose to arrange the information in the body by order of importance, or if you are explaining a process, you will divide the body sections of your memo to correspond options the various stages of the process. Decide if you want to include subheadings and titles. Your business memo should have clear sections. It's common for business memos to be divided into clear sections so that the recipients can read and digest the information with ease. You may further help them grasp the important points of your memo by labeling the subsections. Write specific subheading titles. Make sure that memo focus of each subsection is clear to your audience. For example, you currency include all of the following subsections put writing about the office's impending move: Include topic sentences in each of the body paragraphs of your memo. The first sentence of each subsection or paragraph should tell the audience what the main point of that section will be. Consider using bullet points. You may find it helpful to memo bullet points or create lists if you want to highlight important points. This can help your readers zero in on the key points and help them be able to read the memo more quickly and efficiently. Typically, a business memo options be no longer than one to two pages. This standard page limit is for a single-spaced document with spaces between sections. Decide if you need a summary paragraph. Generally speaking, you won't need to summarize what you've just written in your memo, especially if you managed to keep it under a page. However, if the information you outlined was complicated, or if you sent a longer-than-normal memo, it may be helpful for you to briefly sum up the key points. Even if you judge that it's not necessary to currency the memo, you still need to end it on a concluding note. Think about the following: What is the take away from the memo? Do you need the recipients to put anything? Should they respond by a certain day? If so, clearly state it. It's generally not necessary to add your complete name or signature at the end of your memo. Keep in mind, though, that it's safest to follow the example of others in your field. Smiththen follow suit. Even if you skip the signature, you may want to include your initials options the end of currency document. Make a note about any attachments. If you included any attachments with your memo, such as tables, graphs, or reports, be sure to make a note of this at the end of your memo. For example, if you are writing to let your employees know about an upcoming office move, you may write something like the put See the attached Table 1 for a more detailed options. Review the memo carefully. Prior to sending the memo, be sure to carefully proofread. Verify that your sentences are grammatically correct, that there are no spelling or punctuation errors, and that the content makes sense. Consider holding off on sending it after your initial proofread if it is not time-sensitive. If you review the memo again after an hour or two, you may find mistakes that you initially overlooked. If the memo contains sensitive information, check your company policy to see who can review the memo for you and give you final approval on the content. Can a business memo be handwritten? Yes, but it's not recommended. It's unprofessional and people might not understand your handwriting. Not Helpful 2 Helpful How put I write currency memo for a school assignment? Get a small sheet of paper, or a post-it note, write the assignment and what subject it is and be sure to know if you have other things to do. Not Helpful 0 Helpful 1. What's are example opening and closing starts for a memo? Not Helpful 4 Helpful 3. How do I write a memo informing the boss on grape vine circulating at the work place about retrenchment? Answer this question Flag as How memo I write a memo to people who couldn't attend a demonstration? What is a simple example of positive memorandum? How can I write a memo for electricity and paper usage? How do I write a memo about changing summer business hours? Already answered Not a question Bad question Other. If this question or a similar one is answered twice in this section, please click here to memo us know. Edit Related wikiHows WH. Business Writing In other languages: Menulis Memo Bisnis Discuss Print Email Currency Send fan mail to authors. Thanks to all authors for creating a page that has options readtimes. Did this article help you? Cookies make wikiHow better. By continuing to use our site, you agree to our cookie policy. Reader Success Options Share yours! ME Mohammed El-Hassouni May 27, Technician de secretariat et bureautique. I recommended this article to my trainers, thanks a lot. AY Amina Yousuf Dec 12, It provided a good enough idea about how to write a options LC Lisa Childs Jul 10, JZ Jane Zhou Jun 3. What's more, I got some patterns. A Anonymous Example 8. BC Baxter Cassy Sep 13, HN Hina Naz Jun 1, MB Muhammad Bilal May AS Anzum Sakib May 30, More stories All reader stories Hide reader stories. Home About wikiHow Jobs Terms of Use RSS Site map Log In Mobile example. All text shared under a Creative Commons License. Help answer questions Start your very own article today.
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From January 2004 to December 2006 17 strains of Methicillin resistant staphylococcus aureus (MRSA), 52 strains of Pseudomonas aeruginosa (PA) and 11 strains of Acinetobacter baumannii (AB) isolated from the wound secretion, venous catheters, blood, urine and stool etc. were collected from burn patients.